1. Position Overview
| Position | Secretariat Trainer |
|---|---|
| Duty Station | Dilla, Ethiopia |
| Working Modality | Full-time |
| Number of Positions | 2 |
| Contract Type | Fixed-term contract (project-based) |
| Reporting Line | Director of Mary Help College Dilla |
| Expected Starting Date | November 1, 2026 |
2. About the EASY WE Project
The initiative “EASY WE: Empowerment And Skills for Youth Employment and Women’s Empowerment in Ethiopia” (AID 013244/11/9), co-financed by Cooperazione Italiana (Italian Cooperation) through AICS-Agenzia Italiana per la Cooperazione allo Sviluppo (Italian Agency for Development Cooperation) under the 2023 Call for Proposals for initiatives promoted by local authorities and Civil Society Organizations (CSOs), is implemented by VIDES ODV – Volontariato Internazionale Donna Educazione Sviluppo ODV in collaboration with Salesian Sisters AES (local partner); CoPE, SIMURG, ISF MI.
The project is currently seeking two qualified and motivated Secretariat Trainers to support the implementation of secretarial training activities at Mary Help College Dilla. The trainers will provide theoretical and practical instruction in office administration, communication, document preparation, computer applications, and professional secretarial skills; assess trainees’ progress; and contribute to developing their technical competence, professionalism, and employability.
3. Main Responsibilities
- Deliver theoretical and practical training in secretarial and office administration skills.
- Prepare lesson plans, training materials, practical exercises, and assessments.
- Teach computer applications, document preparation, filing, records management, communication, and office procedures.
- Assess trainees’ knowledge, practical skills, and progress and provide appropriate feedback.
- Maintain accurate training, attendance, assessment, and trainee-performance records.
- Support trainees in developing professional communication, customer-service, teamwork, and workplace skills.
- Participate in curriculum improvement, practical demonstrations, and other college training activities.
- Demonstrate proper use of office equipment, digital tools, and administrative systems.
- Guide trainees in professional correspondence, minute taking, scheduling, reception, and customer care.
- Develop trainees’ skills in data entry, information management, and preparation of reports and presentations.
- Monitor practical sessions and ensure trainees follow professional standards, confidentiality, and workplace procedures.
- Support trainees in developing employability skills and readiness for internships and employment.
- Coordinate with college staff and other trainers to ensure effective delivery of the training programme.
- Identify trainees’ learning needs and provide additional support to improve their practical performance.
- Promote professionalism, punctuality, responsibility, ethical conduct, and effective workplace behaviour among trainees.
4. Requirements
- A bachelor’s degree (BSc) in Secretarial Science, Office Administration, Business Administration, Management, or a related field will be considered an added advantage.
- A valid COC Certificate is mandatory.
- At least 1 year of relevant practical and teaching/training experience in secretarial services, office administration, or a related field.
- Strong knowledge of office administration, professional correspondence, records management, customer service, and workplace procedures.
- Good computer skills, including MS Word, Excel, PowerPoint, email, internet applications, and digital office systems.
- Excellent written and verbal communication, interpersonal, organizational, and presentation skills.
- Ability to develop and deliver both theoretical and practical training using learner-centered methods.
- Ability to prepare lesson plans, training materials, practical exercises, and competency-based assessments.
5. Conditions of Employment
Contract Type
Fixed-term contract (project-based)
Number of Positions
2
Duration
Initial 2-month probation period, with possibility of extension until the end of the project subject to satisfactory performance
Expected Starting Date
November 1, 2026
Duty Station
Dilla, Ethiopia
Salary
Competitive and in line with project budget and organizational policies
Working Modality
Full-time
Reporting Line
Director of Mary Help College Dilla
6. How to Apply
Interested candidates should submit the following documents either by email or in person:
- Updated Curriculum Vitae (CV)
- Cover / Motivation Letter
- Copies of relevant supporting documents
By email:
maryhelpcollegedilla@gmail.com
In person:
Mary Help College Dilla, Harroke Kebele, SNNPR.
Please ensure that both the email subject and the cover / motivation letter include:
Name_Surname_Application for Secretariat Trainer – project AID 013244/11/9.
Only shortlisted candidates will be contacted.
Name_Surname_Application for Secretariat Trainer – project AID 013244/11/9.
Only shortlisted candidates will be contacted.
7. Application Deadline
21 October 2026
(Gregorian calendar)